SATELLITE SUBMISSION NOW OPEN

Early fee applies until 30 January 2020
Satellite submissions closes 12 March 2020

 If you have questions please contact
satellites@aids2020.org

Satellite symposia will take place all day on Monday, 6 July, and in the mornings and early evenings from Tuesday, 7 July, to Friday, 10 July. The fee to host a symposium is based on the room capacity and the time slot.

Although they will take place in the conference centre, satellite symposia are fully organized and coordinated by the organization hosting the satellite. The conference organizers will review the content of each symposium to ensure that it meets the scientific and ethical principles of the conference.

Criteria for approval of the satellite include the following:

  • Satellites should reflect and/or support the vision and goals of the conference.
  • Satellites should address HIV/AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV/AIDS epidemic.
  • Satellites should reflect conference policies and goals of diversity and inclusion.

Satellite holder benefits

Satellite holders will have the following benefits:

  • The satellite symposium will be listed in the pocket programme (printed) and the online programme.
  • The satellite symposium will be listed in the mobile app
  • A number of complimentary day passes are offered to satellite organizers depending on the capacity of the room: capacities of <300 will be allocated five day passes; capacities of 300-499 will be allocated 10 day passes; and capacities of 500-999 will be allocated 15 day passes. Satellite organizers who have booked prime-time satellite slots will be offered 20 day passes, regardless of the room capacity chosen.
  • Day passes include access – only on the day of your satellite – to all conference sessions, satellite symposia, the exhibition area and the poster area.
  • If more than the allocated number of free passes are needed, additional persons have to be registered as regular conference delegates or additional passes can be ordered.

90-minute slots

The 90-minute slots will take place on the mornings of Tuesday, 7 July, until Friday, 10 July, from 07:30 to 09:00 at the Moscone Center, San Francisco, and at the Oakland Convention Center, Oakland.

The room capacities and prices for 90-minute slots are:

Commercial

Room capacityEarly feeStandard fee*
1,000+$53,600$61,600
500-999$35,700$41,000
300-499$24,600$28,500
less than 300$18,300$21,000

Non commercial

Room capacityEarly feeStandard fee*
1,000+$15,300$17,600
500-999$10,200$11,700
300-499$8,200$9,500
less than 300$6,100$7,000

*Standard fee applies after 30 January 2020

120-minute slots

The 120-minute slots will take place all day on Monday, 6 July, and in the evening at 17:30-19:30 on Tuesday, 7 July, Wednesday, 8 July, and Thursday, 9 July, at the Moscone Center, San Francisco. The same time slots apply for the Oakland Convention Center, Oakland.

The 120-minute slots are available either at a regular- or prime-time slot, as follows:

  • PRIME TIME: 14:45-16:45 and 17:00-19:00 on Monday, 6 July; 17:30-19:30 on Tuesday, 7 July, and Wednesday, 8 July
  • REGULAR TIME: 8:00-10:00, 10:15-12:15 and 12:30-14:30 on Monday, 6 July; 17:30-19:30 on Thursday, 9 July.

Commercial

Room
capacity

Early fee

Standard fee*

Regular

Prime

Regular

Prime

1,000+

$71,400

$88,000

$82,100

$98,900

500-999

$47,600

$57,000

$54,800

$65,500

300-499

$32,700

$39,000

$37,600

$44,800

less than 300

$24,300

$29,000

$27,900

$33,500

Non commercial

Room
capacity

Early fee

Standard fee*

Regular

Prime

Regular

Prime

1,000+

$20,400

$23,500

$23,500

$27,000

500-999

$13,600

$16,000

$15,600

$18,500

300-499

$10,900

$13,000

$12,500

$15,000

less than 300

$8,100

$9,500

$9,500

$11,000

*Standard fee applies after 30 January 2020

IMPORTANT: Scheduling of all satellites is at the discretion of the AIDS 2020 Satellite Team (the International AIDS Society). Scheduling is handled on a first-come, first-served, first-paid basis, according to the dates when applications are received and in line with the satellite organizers’ chosen time slot (90-minute/120-minute; regular/prime) and requested room capacity (there is limited availability per room capacity). Only Major Industry Sponsors have the right to select their satellite symposium slot.

Please note that:

  • VAT is not applicable on satellites.
  • Capacity for each room is limited.
  • Room capacities are estimates at this early stage of planning and may vary by 15%.
  • Rooms are equipped with all the standard (AV) equipment required to run a meeting. Additional equipment and services (for example, additional microphones, catering) can be rented through our appointed suppliers.

TERMS AND CONDITIONS