EXHIBITION BOOKING NOW OPEN

Early fee applies until 30 January 2020.
Exhibition booking closes 12 March 2020

If you have questions, please contact exhibition@aids2020.org

Exhibition

The 23rd International AIDS Conference (AIDS 2020) will offer unparalleled opportunities to both commercial and non-commercial organizations to showcase their products and services to the world’s leading HIV professionals.

With more than 75,000 square feet (7,000 square metres) of prime exhibition space in the Moscone Center, San Francisco, and more than 20,000 people expected – scientists, healthcare providers, policy makers, world leaders, people living with HIV – your organization cannot afford to miss the chance to reach so many key players in the scientific response to HIV and AIDS.

To ensure that it remains the hub for all delegates, the exhibition will include the poster exhibition, food outlets and the Internet café.

Benefits for exhibitors

Exhibitors ordering before the closing date will have the following benefits:

  • Company listing in:
    • Printed pocket programme
    • Online conference programme
    • Mobile app
    • Exhibition signage
  • Free exhibitor badges offering access to the opening and closing sessions and satellite symposia. Each exhibitor will receive the following number of free badges based on the space purchased (additional exhibitor badges can be purchased):
Purchased square feet
(1 ft2 = 0.093 m2)
Exhibitor badges
100 & 200 ft23
300 to 400 ft26
600 & 800 ft210
900 ft215
More than 900 ft220

Exhibition hall features

The exhibition is located in Halls B and C of the Moscone Center in San Francisco, next to the plenary hall.

It will include the following

  • Poster Exhibition
  • Internet Café
  • Food Outlet (with seating)

Provisional exhibition opening hours

Monday, 6 July: 12:00 – 18:30
Tuesday, 7 July: 10:00 – 17:30
Wednesday, 8 July: 10:00 – 17:30
Thursday, 9 July: 10:00 – 17:30

Booths must be staffed at all times during opening hours. Final opening hours will be confirmed in early 2020.

Order your exhibition space

Exhibitors can purchase either space only or a booth package (space + booth):

Space only – orders for space can be made in the following sizes:

 

Early fee

*15 November 2019 to 30 January 2020

Standard fee

*31 January to 12 March 2020

Total square feet

(1 ft2 = 0.093 m2)

Non-commercial

Commercial

Non-commercial

Commercial

100 ft²

$5,300

$6,300

$6,100

$7,300

200 ft²

$10,600

$12,600

$12,200

$14,600

300 ft²

$15,900

$18,900

$18,300

$21,900

400 ft²

$21,200

$25,200

$24,400

$29,200

600 ft²

$31,800

$37,800

$36,600

$43,800

800 ft²

$42,400

$50,400

$48,800

$58,400

900 ft²

$47,700

$56,700

$54,900

$65,700

Above 900 ft²

$530 per 10 ft²

$630 per 10 ft²

$610 per 10 ft²

$730 per 10 ft²

When ordering space only, exhibitors are required to provide their own booth. This includes arranging for all related items, such as: building of the booth, including materials and labour; electrical connection; cleaning and waste removal; and dismantling of the booth.

Booth packages

Booth packages include the space plus the booth and are available in two sizes, 100 ft2 and 200 ft2, and in two styles, pipe & drape and shell scheme (hard wall).

Pipe and drape

Shell scheme (hard wall)

*These images are an indication of the style of booth only and do not reflect the full booth packages or booth colours.

There are three booth packages available, in both sizes, as follows:

Pipe & Drape (Basic)Pipe & Drape (Standard)Shell Scheme (hard wall)
Draped walls (8ft h back & 3ft h sides)

Draped table (1 or 2)

Chairs (2 or 4)

Wastebasket

ID sign

Carpet

All items as per the Pipe & Drape BASIC package PLUS:

5 AMP electricity outlet (1 x plug socket at back of booth, including consumption)

One time clean ready for exhibition opening

Hard walls (back & sides)

Draped table (1 or 2)

Chairs (2 or 4)

Wastebasket

ID sign

Carpet

5 AMP electricity outlet (1 x plug socket at back of booth, including consumption)

One time clean ready for exhibition opening

Booth package prices include the space, as well as production, installation and dismantle of the booth.

Additional cleaning, as well as other services and equipment, will be able to be ordered in advance of the conference direct from the official conference contractor and other third party conference suppliers.

EARLY FEE (15 Nov to 30 Jan)

Booth Size

Non-commerical Packages

Commerical Packages

Pipe & Drape (Basic)

Pipe & Drape (Standard)

Shell Scheme (hardwall)

Pipe & Drape (Basic)

Pipe & Drape (Standard)

Shell Scheme (Standard)

100 ft²

$5,660

$6,010

$7,280

$6,660

$7,010

$8,280

200 ft²

$11,140

$11,540

$13,505

$13,140

$13,540

$15,505

 

STANDARD FEE (31 Jan to 12 March)

Booth Size

Non-commerical Packages

Commerical Packages

Pipe & Drape (Basic)

Pipe & Drape (Standard)

Shell Scheme (hard wall)

Pipe & Drape (Basic)

Pipe & Drape (Standard)

Shell Scheme (hard wall)

100 ft²

$6,460

$6,810

$8,080

$7,660

$8,010

$9,280

200 ft²

$12,740

$13,140

$15,105

$15,140

$15,540

$17,505

Please note:

  • Dimensions are in square feet (1 ft2 = 0.093 m2)
  • Prices are in US dollars
  • No VAT is applicable
  • In order to secure the early fee, we must receive your order and full payment or proof of payment (transfer slip) by Wednesday 30 January 2020. Otherwise, the standard fee will apply

Space assignment

The AIDS 2020 Exhibition team assigns stand and floor spaces. Only Major Industry Sponsors receive the right to select their location based on set criteria. The Exhibition team then assigns stand and floor spaces on a first-come, first-served basis according to availability, the overall requirements for the exhibition, and the dates by which applications are received and fully paid for. Spaces/stands will be grouped in island formations according to standard guidelines and floorplan requirements.

TERMS AND CONDITIONS